Privacy Policy

Last updated: 6/9/2026

1. Introduction

Welcome to Royal Excellence Academy. We are committed to protecting the privacy and security of our students, parents, and staff. This Privacy Policy explains how we collect, use, and safeguard personal data in compliance with applicable data protection laws, including the Data Protection Act, 2012 (Act 843) of Ghana.

2. Data Collection

We collect personal information necessary for educational and administrative purposes. This includes:

• Student Data: Names, dates of birth, academic records, attendance, and medical information provided by guardians.
• Guardian Data: Names, contact details, and payment records.
• Staff Data: Employment records, contact details, and system usage logs.

3. Purpose of Data Use

Your data is used exclusively to:

• Provide educational services and track academic progress.
• Communicate important school updates and emergency notifications.
• Process fee payments and issue invoices.
• Maintain a secure and organized school environment.

4. Data Retention and Security

We implement strict security measures to prevent unauthorized access, alteration, or disclosure of personal data. Student academic records are retained as required by educational authorities, while financial and contact records are retained for administrative compliance.

5. Third-Party Sharing

We do not sell personal data. Information may be shared with trusted service providers (such as SMS gateways and payment processors) strictly for delivering school services, or when required by law.

6. Your Rights

You have the right to request access to, correction of, or deletion of your personal data. Parents and guardians may review their child's records through the parent portal.

7. Contact Us

If you have questions about this Privacy Policy or your data, please contact us at:
Email: admin@royalacademy.edu.gh
Phone: +233 24 000 0000
Address: Legon Campus Road, Accra